Clients

How Do I?

Setup

• Updated!Adding a Client
• Updated!Assigning Clients to Groups

• Updated!Modifying Client information

  • Inputting the default "attention" wording

• Entering customized codes in the Clients list

  • Assigning customized alternate codes to clients
  • Renaming the alternate codes
• Updated!Deleting a Client
• Making Clients inactive

Reporting

• Printing the Client List
• Printing the Client List by Engagement Type
• Printing the Client List by year end
• Printing all clients for a particular partner

Processing

• Relieving outstanding WIP
• Writing off outstanding time or expenses
• Relieving outstanding accounts receivable information
• Determine if any transactions were processed in the current year
• Reconciling an Unapplied Cash Receipt or a Credit Note
• Creating a miscellaneous invoice
• Entering Credit Notes
• Performing a year end close

More Info >>

• Entering Clients Overview

  The Client List is a list of all clients for whom your firm performs work. The Client List must be complete prior to entering time or expense transactions or entering invoices.

• Deactivating Clients Overview

  As an alternative to deleting a client, you can deactivate the client until the year end close.

Reference >>

• Updated!Client properties and options

  The Client setup dialog enables you to manage all your client profiles from a single location.

  • Address/Phone
  • Alternate Address
  • Documents
  • Attention
  • Billing Info
  • Tax Info
  • Other Info
  • Memos
  • Contacts
  • Staff

• Transactions Display on the Report

  If there are any transactions on the report, deletion or deactivation of the client is not possible.

• Amounts are visible in the Outstanding column

  Both invoices and cash receipts can be outstanding in a Payment History document. In order to deactivate the client after the year end close, it is necessary to issue credit notes for outstanding invoices and to perform account reconciliation for outstanding cash receipts.

• Both invoices and cash receipts are outstanding

  If both invoices and cash receipts are outstanding, this indicates that when an invoice was paid, the person entering the invoice forgot to apply it to a specific invoice.

• Only cash receipts or credit notes are outstanding

  If only cash receipts or credit notes are outstanding and you want to make the client inactive, it is necessary to create a miscellaneous invoice for the amount of the cash receipt or credit note and then reconcile the invoice to the receipt or credit note.

• Deactivating the client if only invoices are outstanding

  If only invoices are outstanding and you want to deactivate the client after the year end close, you have two options.