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Facilities Administrator - 6 month contract

Toronto, Canada

Description:

We are looking for a Facilities Administrator to join our team. If you are a friendly, reliable and detailed oriented individual, we want to hear from you. This is a Monday to Friday position, 9:30 am to 5:30 pm or 10 am to 6 pm (Wednesday 9 am to 5 pm).

You will be responsible for facilities support and reception coverage as well as a variety of administrative tasks.

The ideal candidate will have a professional demeanor, be proficient in prioritizing workload and be friendly and courteous. They will be self-motivated, trustworthy and approachable with ability to work with minimal supervision. Previous front desk experience is an asset.

Responsibilities

Front Desk Support

  • Daily reception backfill coverage, all-day coverage on Wednesday
  • Receive and screen visitors, issue visitor passes and follow sign-in procedures
  • Receive and redirect in-bound calls and faxes
  • Receive deliveries and notify receiving parties
  • Review and distribute incoming mail
  • Manage courier shipments and outgoing mail
  • Manage boardroom calendars and schedule meetings

Facilities Support

  • Manage catering orders, including setting up and clearing
  • Maintain Boardrooms including gathering cups/glasses etc and loading dishwashers
  • Manage coffee supplies, coordinating orders with the vendor
  • Manage kitchen and office supplies, keeping track of stock and placing orders when necessary
  • Assist with setting up of boardrooms, including AV requirements and special requests
  • Assist with furniture and computer equipment moves
  • Act as primary backup to Facilities Administrator (i.e. maintenance requests, activate/deactivate access cards) and other responsibilities as assigned
  • Receive cheques/card payments, match with invoices, post in CRM system, scan and file
  • Occasional bank deposits

Client Support